Series 4952

DESCRIPTION: Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Sanpete County and serve as evidence of "due incorporation of the corporation [UCA 16-2]."

Articles of incorporation constitute a contract between the state and corporation, between corporation and stockholders, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business. The series officially ended in 1961 when the Division of Corporations was created, although a few documents were added to the case files in 1962 and 1963.

ARRANGEMENT: Arranged by case file number, thereunder by date filed.

RESEARCH NOTE: Researchers should be aware that many of the companies have multiple files under different case file numbers.

RELATED RECORDS: Series #15846, INCORPORATION RECORD BOOK J, 1871-1885, contains Articles of Incorporation. Current Incorporations in Sanpete County are filed with Series #7184, CORPORATION FILES, 1860-present.

FINDING AIDS: An alphabetical index, is attached as Appendix A, and is available for reference use.

PROCESSING NOTE: Incorporation Case Files were first scheduled as permanent records in 1978. Permission to microfilm and destroy those records produced after 1896 was granted by the State Archivist, Jeff Johnson, January 3, 1995. The entire series was archivally processed by David Clark in February 1996. Microfilming of the records is pending. After microfilming is completed, the original case files will be destroyed.

GAPS IN THE SERIES: Over 200 case file numbers were never assigned and were skipped. It appears that the numbers 459-658 were skipped, as the dates of the previous and following case files are within the same time period.

CONTAINER LIST