Series 1125
UTAH COMMISSION [1249]ACCOUNT LEDGERS, 1882-1894.5.1 cu. ft. (13 vols.) and 9 reels microfilm
DESCRIPTION: These volumes record the financial transactions of the Utah Commission, a federally appointed commission which monitored Utah's elections from 1882 to 1896.
The expenditures relate primarily to paying voter registration and election officers. The several volumes are titled somewhat differently after the initial ledger for registrars and judges: One volume is entitled "payment record," one pertains to vouchers, two are bill records, and five are entitled "officers records." Each volume has columns in which are recorded the year, person's name, office title, and amount. Most also refer to the election date or registration period during which services were rendered. Officers records also record the post office of the individual (registrar, election judge, etc.) and the check number. The payment record also includes check number, payment date, and mailing date.
Contingent expenses are recorded toward the back of five of the volumes. These include such things as travel, printing, telephone/telegraph, coal, rent, furniture, janitorial and clerical services, matches and soap, chloride of lime, and other incidentals. Columns record check or bill number, date, person or company, item or account category, and remarks for details.
Registration officers for each county are listed at the back of the payment record; in other volumes they usually are entered under each individual county. A list of municipal elections held appears at the beginning of the 1892 officers record. Legislative apportionment appears at the start of the 1893-1894 officers record.
ARRANGEMENT: Volumes are arranged by type. Some individual volumes are further divided into sections, usually for lists of officers or indexes and lists of expenses. Entries for expenses are entered chronologically; those for officers are alphabetical by county, then precinct within the county, and finally chronologically. Entries for which insufficient space was allotted appear later in the volume; this is particularly true of municipalities.
RELATED RECORDS: The MINUTES of the commission, series 1126, include discussion of finances and payment of personnel. A REGISTER OF COMMISSIONS issued to election officers is series 304. LETTER BOOKS, which occasionally contain mention of voucher forms are series 1139.
FINDING AIDS: There are indices for the payment record, Bill Record C, and four of the officers records. Entries are alphabetical by first letter of precinct name. The initial ledger has a personal name index as well.
CUSTODY HISTORY: In 1896 when Utah became a state and the Utah Commission disbanded, the commission turned over 10 account books and their other papers and office equipment to the Secretary of State. The archives acquired 5 cu. ft. of Utah Commission materials in 1957.
PROCESSING NOTE: The account ledgers were microfilmed in 1980 and 1991. Archival processing was completed in 1989 by A.C. Cone.
CONTAINER LIST
| Reel |
Box |
Description |
| 9 |
1 |
Ledger: Registrars and Judges, 1882-1884 |
| 1 |
1 |
Index Check Record (to Payment Record A) |
| 2 |
1 |
Payment Record A: Officers, 1884-1887; Contingent Expenses, 1884-1885; Registration Officers Listing |
| 3 |
2 |
Voucher Record: Officers, 1884-1887; Contingent Expenses, 1885 |
| 4 |
3 |
Bill Record A: Officers, 1884-1887; Contingent Bills, 1884-1890 |
| 5 |
4 |
Bill Record C; Officers, 1888-1890 |
| 5 |
4 |
Index (to Bill Record C) |
| 6 |
5 |
Officers Record A: Officers, 1885-1887 |
| 6 |
5 |
Index, Officers of Election, Appointments and Payments (to Vol. A) |
| 6 |
6 |
Officers Record: Officers, 1888-1889 |
| 6 |
7 |
Officers Record: Index and Officers, 1890-1892, p. 1-110 |
| 7 |
7 |
Officers Record: Index and Officers, 1890-1892, p. 110-500; Contingent Expenses, 1890-1893 |
| 7 |
8 |
Officers Record: Municipal Elections Held; Index and Officers, 1892-1893 |
| 7 |
9 |
Officers Record: Legislative Representatives Apportionment; Officers, 1893-1894, p. 1-200 |
| 8 |
9 |
Officers Record: Legislative Representatives Apportionment; Officers, 1893-1894, p. 200-500; Contingent Expenses, 1893-1894; Printing for Officers, 1893-1894 |
